50th Annual Conference Exhibit Information
February 10 - 12, 2025
Exhibitor Registration/Set Up:
Monday, February 10th
Set Up - 12:00 to 2:15 PM
Schedule:
Monday, February 10th
“Soft Open” Exhibit Hall
2:15 to 3:00 PM
Welcome Reception in Exhibit Hall
4:00 to 6:30 PM
Tuesday, February 11th
Exhibits Open
7:00 AM to 3:30 PM
Awards Social and Sportsman Raffle Drawing
3:30 PM to 5:30 PM
Tear Down After 5:30 PM
Wednesday, February 12th
Breakfast
7:30 AM to 8:30 AM
Vendor Meeting
9:00 AM to 10:00 AM
Vendor “Thank You” Luncheon
11:15 AM to 12:00 PM
Location
COMMUNITY CHOICE CREDIT UNION CONVENTION CENTER
VETERANS MEMORIAL CENTER
730 THIRD STREET
DES MOINES, IOWA 50309
General
The Iowa Rural Water Association acts for exhibitors and their representative in the capacity of agent, not as principal. The Iowa Rural Water Association assumes no liability for any act of omission or commission in connection with this agency. Exhibitor and his representatives hereby release the Iowa Rural Water Association from any and all liabilities to them for loss or damage ensuing from any cause by or resulting from the negligence of the Iowa Rural Water Association, servants and employees.
The exhibitor and his representatives agree to hold the IRWA harmless from any and all claims for loss or damage asserted against the IRWA by any person as a result of or in any way connected with the wrongful acts or negligence of the exhibitor. In the event of conflicts regarding space requests or conditions beyond its control, the IRWA reserves the right to revise the floor plan. Exhibitors agree to abide by the conditions of the contract published in this prospectus and by all conditions under which space at the Iowa Events Center is leased to the IRWA.
Exhibitors assume the entire responsibility and liability for losses, damages, and claims arising out of exhibitor’s activities on the Center premises and will indemnify, defend, and hold harmless the Center, its owner, and its management company, as well as their respective agents, servants, and employees from any and all such losses, damages, and claims. Exhibitors accept responsibility for informing all of their agents of these conditions and agree that they will abide by them.
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Sponsorship Opportunities
Special recognition will be given to all sponsors in our membership directory, our magazine, on our website and at several different locations during the conference. Send your company logo in .eps format. See the registration form for further details.
Sportsman Raffle
Purchase raffle tickets for a chance to win a great prize donated by the IRWA Associate Membership (You). This raffle is a fundraiser put on by the vendors to raise funds for the IRWA Emergency Response Initiative. You can purchase your tickets in the Exhibit Hall Monday Evening and all day Tuesday. Winners will be announced at the Tuesday Afternoon Reception. If you have an item valued at a minimum of $150.00 or more that you wish to donate to the raffle, contact Sportsman’s Raffle committee chairperson Katie Bohrman with WHKS and Company at [email protected] or (262) 370-6015.
Embrace the Theme
This year’s conference theme is our 50th Anniversary conference. We are going to decorate all things gold and black. However, we will highlight 1975 as well so feel free to channel a 70's vibe in your booth space. IRWA would love it if you would decorate your exhibit booth space to give the hall an anniversary celebration feel!
Assignment/Cost/Payment
Booth assignments are made in order of receipt of registration and full payment. Booth cost includes two booth representatives, one 8' draped and skirted table, two chairs, a wastebasket, the Monday night Welcome Reception, the Tuesday Lunch, the Tuesday Afternoon Reception, Wednesday Lunch and Free WiFi.
Tickets must be purchased for additional booth representatives.
REGISTER HERE
Training Session Registration/Additional Tickets
Click HERE to review training registration and additional ticket options.
Booth Contractor
Event Decorators of Iowa is this year's booth contractor. Each 10 x 10 booth space will be set with 8’ high black back drape and 3’ high black side drape. Each booth will also receive 1-8’ table skirted in black, 2 folding chairs, 1 wastebasket and a 7” x 44” one-line identification sign.
If you need additional services, EDI has provided a Service Kit.
Floor Plan
You can view the current Floor Plan HERE.
Electrical/Shipping Services
All exhibitors will receive a link to Iowa Events Center Online with their registration confirmation. It will include information on how to order electricity. In addition, our decorating company EDI will provide information about ordering additional booth equipment. Also included will be a Show Site Shipping Address, should you choose to send your booth before the conference.
Order Electrical Service thru IEC
EDI Service Kit
Tear down
No early tear down of exhibits is permitted. Exhibitors who tear down early will not be invited back to next year’s conference. Tear Down is on Tuesday, from 5:30 PM til 7:00 PM. All exhibitors must have their exhibit equipment and displays removed from the exhibit hall and other IRWA Conference Exhibit areas no later than 7:00 pm.
Hotel Reservations
Rooms have been reserved at the Hilton Des Moines Downtown in Des Moines, Iowa. Your reservations can be made by calling (515) 241-1456. Simply mention that you are with the IRWA Annual Conference to receive the special conference rate of $147.00. Hilton Group Code is 93Y should you need it.
Deadline for Hilton Des Moines reservations is Tuesday, January 14, 2025.
We also have a room block at Embassy Suites by Hilton | Downtown Des Moines
• Group Name: IRWA COURTESY BLOCK R | Room Rate: $129.00/night
• Phone Reservations: 1800-EMBASSY
• Booking Link: IRWA COURTESY BLOCK RO
Deadline for Embassy Suites reservations is Saturday, January 11, 2025.
Parking
Self-parking is available for overnight guests of the Hilton Des Moines Downtown hotel at a rate of $28.00/day. Hilton guests can also park at the 5th and Keo Parking garage connected via skywalk at a rate of $10.00 per night. Parking is also available at the Iowa Events Center each day for an entrance fee of $12.00.
Women in Water Luncheon
“Women in Water” Luncheon – On Tuesday, starting at 12:00 PM you are invited to join IRWA Board Members and Staff at our 2nd Annual Women in Water luncheon held at the Hilton Des Moines Downtown in Matrix Room. Our sponsors are CoBank, Electric Pump, Garden & Associates, J. R. Stelzer Co., Marsh McLennan Agency, Maguire Iron, Metron, and Shane Poe Construction L.L.C. The luncheon is an opportunity for us to honor and support women in the water industry and provide a place for networking. We have invited guest speaker, Susan Frew to join us at this event ready to encourage women in all aspects of the industry. Susan is a seasoned AI innovator dedicated to helping organizations leverage AI for growth and efficiency. As a Google AI Certified entrepreneur, she combines technical insight with real-world experience, both as a keynote speaker on AI and as the majority owner of Denver Plumber and HVAC, a multi-award-winning company recognized on the Inc5000 list. All are welcome but pre-registration is required for this event.
IRWA Awards and Sportsman Raffle Reception
Following Tuesday training sessions, IRWA will host an Awards and Raffle Drawing Reception in Grand Ballroom B. 2024 award winners will be announced. This is a chance for you to honor the award recipients at a casual reception with time to socialize with your peers. Light hors d'oeuvres and beverages will be served. We will also complete all Sportsman Raffle drawings and announce all winners. If you made an item donation to the raffle, please have a representative there to draw the item winner and take a photo with the winner.
IRWA Hospitality Alley
Join us for a Vendor hosted Hospitality Alley event at the Embassy Suites Des Moines on Tuesday starting at 7:00 PM til 10:00 PM in Rooms Salon A, Mississippi, Missouri, Platte and Potomac with food and beverages. As we celebrate 50 years, we’ll take a walk back in history to 1975! Shuttle service will be provided between Hilton Des Moines Downtown and the Embassy Suites between 6:30 PM and 10:30 PM. This event is sponsored by Mueller, Clow Valve, Municipal Supply, Woodruff Construction and Core and Main.
Conference Schedule
Monday, February 10th
12:00 – 2:15 PM - Set up
2:15 - 3:00 PM - "Soft" Exhibit Hall Opening
4:00 – 6:30 PM - Welcome Reception in Exhibit Hall
Tuesday, February 11th
7:00 – 8:30 AM– Continental Breakfast/Exhibit Hall Open
9:30 – 10:00 AM – Morning Break
12:00 – 1:00 PM - Lunch with attendees (all exhibitors receive 2 comp. tickets)
1:00 – 1:30 PM – Dessert in the Exhibit Hall
3:30 – 5:30 PM – Awards Reception and Sportsman Raffle Drawings
5:30 PM -- Tear down (CANNOT start before 5:30 PM)
7:00 - 10:00 PM - IRWA Hospitality
Wednesday, February 12th (No Exhibit Hall)
7:15 – 8:30 AM – Breakfast
10:00 – 11:15 AM – Vendor Meeting
11:15 – 12:00 PM – Vendor Appreciation Luncheon
View Full Conference Schedule HERE.
Registration
Download Flyer
Paper Version
See for General Information
* Convenient Floor Plan
* Great Vendor Hall Location
(near Training Sessions)
* Sponsorship Opportunities
Register Online
Easy and Convenient
***SOLD OUT***
Exhibit Booth Registration
Member Rate: $685
Non Member Rate: $885
Floor Plan
.pdf format
View Floor Plan for
Booth Selection
Layout and Exhibit List