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2018 Fall Conferences - Exhibitor Information

September 11-12
October 23-24
Booths are SOLD OUT
Premium Booths are SOLD OUT


Okoboji Fall Conference Vendor Set Up: September 10th

  • Vendor set up is Monday afternoon, September 10th from 3:00 – 5:00 PM.
  • Check in at the IRWA Registration Desk when you arrive.
  • We DO NOT promise electricity for your booth at this conference.  If you are along a wall, you are allowed to use the outlets but electricity is NOT part of the package.

Okoboji Fall Conference Exhibit Schedule: September 11th and 12th

Tuesday 7:00 – 7:45 AM– during registration/breakfast
  10:00 – 10:30 AM – morning break
  12:30 – 1:15 PM – lunch break
  2:15 – 2:30 PM – afternoon break
Wednesday 7:30 – 8:00 AM – breakfast
  10:00 – 10:30 AM – morning break/prize drawings
  10:30 AM – Tear Down


We will have a golf tournament and Shooting Range Poker on Tuesday afternoon beginning at 4:00 PM.  You can sign up for these events on Tuesday at the IRWA registration desk.  Deadline for sign-up is 10:30 AM on Tuesday.  Following the tournament is a Steak Fry Dinner at Arrowwood Resort.  Two tickets to the supper are included in your vendor registration.  If you need additional meal tickets see an IRWA Staff member.  All tournament awards will be done during the Wednesday morning break.


Do you have promotional items to donate?  Donate them to the Vendor PLINKO game.  Each attendee receives a ticket to play, they get one chance to release the Plinko chip and win a prize.  Donated items from exhibitors range from $100 gift cards to key chains.  Bring your items to the IRWA Registration Desk on Monday afternoon and a staff person will place them in the game.    


The Iowa Rural Water Association’s Okoboji Fall Conference is scheduled for September 11-12 at Arrowwood Resort and the Dubuque Fall Conference is scheduled for October 23-24 at the Grand River Center.  I am inviting you to participate in one or both of these conferences.  Simply complete the appropriate Vendor Registration Form and return it to our office no later than August 31st, 2018.

Exhibit Fees

Exhibit fees include all breaks, Tuesday Lunch & Evening Meal for two (2) company representatives, 6 ft. skirted table and two chairs.  Booth electricity IS NOT offered at the Fall Conferences. 
**Booth Space WILL be assigned by IRWA Staff based on receipt of application.**

Cancellation Policy

The IRWA Cancellation Policy is if written cancellation notice is received by August 24th for Okoboji and October 5th for Dubuque, you will receive a full refund minus a $50 administration fee.  No refunds will be issued for either conference after these dates.


All vendors will be listed in the final programs.  In addition, please take a moment to review our Sponsorship Level opportunities; we would be honored to display your company logo during our conferences.

Additional Activities

The tradition continues with a Golf Tournament and Steak Fry at the Okoboji Fall Conference on Tuesday late afternoon and evening.  In Dubuque, we will be hosting another fun night at the “IRWA Tailgate” on Tuesday Evening following the training day.  Sponsorship opportunities are available for all events.

Hotel Information

Hotel rooms have been reserved at the following locations:

Arrowwood Resort in Okoboji ($115.00) – 712-332-2161
Grand Harbor Resort in Dubuque ($89.00) – 563-690-3270

Please tell them you are with the IRWA conference to receive our discounted rate.

If you have questions, feel free to contact Cathy Law at 641-787-0330.  Again, thank you for your continued support.  The IRWA staff looks forward to working with you.


September 11-12
October 23-24
Premium Booths are SOLD OUT