44th Annual Conference
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Attendees

44th Annual Conference - February 18 - 20, 2019 at Community Choice Credit union Convention Center Veterans Memorial Center, 730 Third Street, Des Moines, Iowa 50309

Exhibitor Information

 

Iowa Rural Water Association’s 44th Annual Conference, the largest water and wastewater conference held in Iowa, is scheduled for February 18—19, 2019 at the Iowa Events Center in Des Moines, Iowa.  Some highlights of the conference plan include:

Sponsorship Opportunities

Special recognition will be given to all sponsors in our membership directory, our magazine, on our website and at several different locations during the conference.  Send your company logo in .eps format to [email protected] .  All sponsorships include electricity service at your booth, a “thank you” in the next issue of the Water Street Journal and recognition in our membership directory and website and on signage/Final Program of Annual Conference if provided before 12/01/18.

In addition:

Sponsorship Level

Bronze = $500.00

Silver = $1000.00

Gold = $2500.00

Platinum = $4000.00

Tuesday Night Networking Social Sponsorship

Sponsor a Networking Social Station and automatically receive recognition at the IRWA Bar.  You will also be recognized at your station by having your logo displayed in a unique way.

Sponsorship/Sweet Dreams Station=$400.00

Sponsorship/Cold Bites Station=$400.00

Sponsorship/Hot hors d’oeuvres Station=$600.00

Sponsorship/Street Tacos Station=$875.00

Sponsorship/Pressed Sliders Station=$1125.00

Sportsman Raffle

Purchase raffle tickets for a chance to win a great prize donated by the IRWA Associate Membership (You).  This raffle is a fundraiser put on by the vendors to raise funds for the IRWA Emergency Response Initiative.  You can purchase your tickets in the Exhibit Hall Monday Evening and all day Tuesday.  Winners will be announced at the Tuesday Afternoon Break.  If you have an item valued at a minimum of $150.00 or more that you wish to donate to the raffle, contact Sportsman’s Raffle committee member Kevin Jacobson with Central Iowa Televising at [email protected] or (515) 291-8784.


Important Exhibitor Information

Contact Information:
Cathy Law
Iowa Rural Water Association,
4221 S 22nd Ave East, Newton, IA 50208.
PHONE: 641-787-0330
[email protected]

Date of Meeting

February 18-19, 2019

Exhibitor Registration/Set Up

Monday, February 18th - 1:00 to 3:30 PM

Schedule

Monday, February 18th
        Welcome Reception in Exhibit Hall - 3:30 to 5:00 PM
Tuesday, February 19th
        Exhibits Open 7:00 AM to 3:30 PM
        Tear Down After 3:30 PM
        Networking Social 5:00 PM to 6:30 PM

General 

The Iowa Rural Water Association acts for exhibitors and their representative in the capacity of agent, not as principal. The Iowa Rural Water Association assumes no liability for any act of omission or commission in connection with this agency.  Exhibitor and his representatives hereby release the Iowa Rural Water Association from any and all liabilities to them for loss or damage ensuing from any cause by or resulting from the negligence of the Iowa Rural Water Association, servants and employees.

The exhibitor and his representatives agree to hold the IRWA harmless from any and all claims for loss or damage asserted against the IRWA by any person as a result of or in any way connected with the wrongful acts or negligence of the exhibitor.  In the event of conflicts regarding space requests or conditions beyond its control, the IRWA reserves the right to revise the floor plan.  Exhibitors agree to abide by the conditions of the contract published in this prospectus and by all conditions under which space at the Iowa Events Center is leased to the IRWA.

Exhibitors assume the entire responsibility and liability for losses, damages, and claims arising out of exhibitor’s activities on the Center premises and will indemnify, defend, and hold harmless the Center, its owner, and its management company, as well as their respective agents, servants, and employees from any and all such losses, damages, and claims. Exhibitors accept responsibility for informing all of their agents of these conditions and agree that they will abide by them.

Assignment/Cost/Payment of Space 

Booth assignments are made in order of receipt of signed contract and full payment.  Booth cost includes one 8' draped and skirted table, two chairs, a wastebasket, the Monday night Welcome Reception, 2 tickets to the Tuesday Awards Luncheon and Free WiFi.  Additional tickets may be purchased for the Tuesday luncheon.

Booth Contractor

Freeman Decorating
Each 10 x 10 booth space will be set with 8’ high blue back drape and 3’ high blue side drape.  Each booth will also receive 1-8’ table skirted in blue, 2 folding chairs, 1 wastebasket and a 7” x 44” one-line identification sign.

Cancellation

If an exhibitor cancels prior to January 18, 2019, IRWA will retain an administrative fee of $100.00.  If an exhibitor cancels after January 18, 2019, they will forfeit the entire amount. All cancellations must be received in writing.

Electrical/Shipping Service

All exhibitors will receive a link to Iowa Events Center Online with their registration confirmation.  It will include information on how to order electricity.  In addition, our decorating company Freeman will provide information about ordering additional booth equipment.  Also included will be a Show Site Shipping Address, should you choose to send your booth before the conference.

Tear Down 

No early tear down of exhibits is permitted.  Exhibitors who tear down early will not be invited back to next year’s conference.  Tear Down is on Tuesday, from 3:30 PM til 5:00 PM.  All exhibitors must have their exhibit equipment and displays removed from the exhibit hall and other IRWA Conference Exhibit areas no later than 5:00 pm.

Floor Plan

Please see the back of application.

Hotel Reservations

Rooms have been reserved at the Hilton Des Moines Downtown in Des Moines, Iowa.  Your reservations can be made by calling (515) 241-1456.  Simply mention that you are with the IRWA Annual Conference to receive the special conference rate of $129.00.  Deadline for Hilton Des Moines reservations is Friday, January 18, 2019Additional rooms are available at the Comfort Inn & Suites.  For reservations at the Comfort Inn, call (515) 282-5251 and mention IRWA to receive the $110.00 conference rate.  Deadline for Comfort Inn & Suites reservations is Sunday, January 27th. 

Parking

Self-parking is available for overnight guests of the Hilton Des Moines Downtown hotel at a rate of $18.00/day.  Valet parking is also an option at $25.00/day.  Parking is also available at the Iowa Events Center for an entrance fee of $8.00.  If you are staying at the Marriott Downtown, the overnight valet parking fee is $24.00 per night and overnight self-parking fee is $12.00 per night.

Program Listing

Exhibitors who return their contract by December 1st will be listed in the final conference program.

 

Contact Cathy Law with any questions at 641-787-0330 or [email protected] .