Key Information:
Iowa Rural Water Association, 4221 S. 22nd Ave East, Newton, IA 50208.
Contact Person:
Mindy Wiggins, 1-800-747-7782, FAX: 641-787-0331
Date of Meeting:
February 14-16, 2011
Exhibitor Registration/Set Up:
Monday, February 14th - 1:00 to 4:00 PM
Schedule:
Monday, February 14th
Welcome Reception in Exhibit Hall - 5:00 to 7:00 PM
Tuesday, February 15th
Exhibits Open 7:00 AM to 3:30 PM
Tear Down After 3:30 PM
General:
The Iowa Rural Water Association acts for exhibitors and their representative in the capacity of agent, not as principal. The Iowa Rural Water Association assumes no liability for any act of omission or commission in connection with this agency. Exhibitor and his representatives hereby release the Iowa Rural Water Association from any and all liabilities to them for loss or damage ensuing from any cause by or resulting from the negligence of the Iowa Rural Water Association, servants and employees.
The exhibitor and his representatives agree to hold the IRWA harmless from any and all claims for loss or damage asserted against the IRWA by any person as a result of or in any way connected with the wrongful acts or negligence of the exhibitor.
In the event of conflicts regarding space requests or conditions beyond its control, the IRWA reserves the right to revise the floor plan. Exhibitors agree to abide by the conditions of the contract published in this prospectus and by all conditions under which space at the Marriott Hotel is leased to the IRWA.
Exhibitors assume the entire responsibility and liability for losses, damages, and claims arising out of exhibitor's activities on the Hotel premises and will indemnity, defend, and hold harmless the Hotel, its owner, and its management company, as well as their respective agents, servants, and employees from any and all such losses, damages, and claims. Exhibitors accept responsibility for informing all of their agents of these conditions and agree that they will abide by them.
Assignment/Cost/Payment of Space:
Booth assignments are made in order of receipt of signed contract and deposit. A $250 deposit is required to hold your booth space. You will be invoiced for the balance in December, 2010.
Large or heavy equipment vendors must purchase a double booth and complete the required paperwork which will be mailed to you. Booth cost includes one 8' draped and skirted table, two chairs, a wastebasket, the Monday night Welcome Reception and 2 tickets to the Tuesday luncheon. Additional tickets may be purchased.
Booth Contractor:
Spielman's Event Services, 1380 Stoney Point Rd SW, Cedar Rapids, IA 52404. 319-366-3443 or 800-260-5250.
Cancellation:
If an exhibitor cancels prior to January 24, 2011, IRWA will retain an administrative fee of $100.00. If an exhibitor cancels after January 24, 2011, they will forfeit the entire amount. All cancellations must be received in writing.
Electrical/Shipping Service:
All exhibitors will receive an Exhibitor Service packet which will include information on shipping services, electricity and additional booth equipment.
Floor Plan:
Click here for booth set-up.
Hotel Reservations:
The host hotel will be the Coralville Marriott Hotel (319-688-4000). Exhibitors should identify themselves as being part of the IRWA Conference to receive special rates.
Program Listing:
Exhibitors who return their contract by January 24th will be listed in the final conference program.
